Wedding Coordination

For the couple that has all their vendors and locations booked and concepts completed but needs someone to tie the loose ends and orchestrate the final details on the big day, so you will be at ease.

PLANNING & PREPARATION

  • Guidance begins (12) weeks prior to wedding date
  • Unlimited consultations via phone, text or email
  • Up to (3) in-person planning consultations
  • ● Timeline development and paperwork review meeting (8-10 weeks prior)
  • ● Menu tasting / site inspection and final detailed meeting with couple at reception venue (4-6 weeks prior to event)
  • ● Final wrap-up meeting and collect wedding accessories (1 week prior)
  • Set up your wedding e-binder via Google Drive contained planning guidelines and worksheets, wedding budget, wedding calendar, wedding checklist and seating chart.
  • Set up your wedding timeline via Timeline Genius Software
  • Access to our Preferred Vendor List and receive discounts from our recommended vendors
  • Review final Banquet Event Orders (BEOs) and floor plan as provided by Catering Manager
  • Marriage License Information
  • Etiquette Advisement

VENDOR COORDINATION

  • Communicate venue policies and conduct with each vendor
  • Review vendor contracts and final payments
  • Gather all liability insurance certificates and permits from your vendors and submit to venue if required
  • Coordinate and distribute customized wedding day timeline, instruction and floor plan for each vendor
  • Conference and confirmation of all services with vendors prior to event day
  • Confirm final rental detail orders and counts

WEDDING REHEARSAL

  • Confirm rehearsal date and time with venue and participants
  • Direct wedding rehearsal
  • Organize wedding party for line up and placement
  • Distribute timeline to wedding party
  • Provide information on attendants’ duties

WEDDING DAY SERVICE

  • Standard package includes (8) hours on the wedding day with (1) wedding coordinator, (1) assistants coordinator and (1) bride's concierge assistant
  • Wake up call to all wedding party
  • Order brunch for female wedding party if needed
  • Setup supervision, overall management of wedding ceremony and reception
  • Wedding Day Emergency Kit
  • Assist wedding party with attire
  • Manage the timing of the event with wedding party, family members and vendors
  • Distribute flowers to wedding party and family
  • Setup personal items as per instructions for ceremony & reception
  • Orchestrate music and timing with ceremony & reception vendors
  • Final inspections on setup, seating placements, count, tables, place cards, décor, room temperature, etc
  • Greet guests and assist with seating arrangements
  • Attend to guests needing special assistance
  • Coordinate ceremony timeline - prelude, procession, unity ceremony, recession, post-photos, etc.
  • Coordinate reception timeline - grand entrance, first dance, cake cutting, toasts, grand exit, etc.
  • Distribute client's final payments and gratuities to vendors
  • Coordinate transport of gifts and personal items into designated car or hotel room
  • End of event supervision on rentals and pickups

INVESTMENT

  • Starting at $2,100
  • Additional charges may apply due to number of guests, split locations and overtime.
  • Price effective date: January 1, 2018.
  • Subject to change without notice.

Bilingual Coordinators, Officiant, MC, DJ in English, Mandarin, Cantonese, Taiwanese, Korean and Vietnamese

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